Cover Letter for Schengen Visa

What is Cover Letter?

Cover Letter or Covering Letter is a letter sent with and explaining the contents of another document/documents or parcels of goods.

Cover Letter for Schengen Visa

It is a letter penned by an applicant to the embassy or consulate of the Schengen country.

Content of Schengen Visa Cover Letter

The applicant explains the following things in Schengen Visa Cover Letter:

• The intention of traveling to the Schengen state/states.
• Evidence pertaining to bearing expenditures of the trip. This may be own funds in shape of a bank statement or sponsorship letter issued by the citizen of the host nation.
• Explaining relation with a sponsor (if any) and the reasons for sponsorship.
• An overview of the applicant’s flight itinerary.
• If the applicant is unable to submit any of the required documents, he tells the reasons and explains them in the alternative documents (that he/she might have submitted).
• Applicant’s intention to return to the home destination as soon as the purpose is completed.

How to Write Cover Letter?

An applicant should carefully pen a compelling Cover Letter as a way of communication with the diplomatic staffers of the embassy or consulate explaining his/her intention of visiting the host country.

Therefore, an applicant must write a cover letter completely in accordance with the nature of his/her visit to a Schengen state/states such as health, visit, business, tourism, etc.

The applicant must be logical, clear, to the point, and understandable.

Majority of the embassies are using VFS services to receive documents and deliver passport of the applicant. This means an applicant has no chance of speaking to the visa officer.

Cover Letter Sample for Visit Visa

April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF FRANCE

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

India

Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

Dear Sir/Madam,

I would like to apply for a Schengen Visa upon my intention to visit France, Italy, and Belgium from January 6 to January 10, 2019.

The main objective of the travel is to visit my French friends. Besides, I’m also looking forward to visiting classical art museums including the Louvre and monuments like the Eiffel Tower, Lascaux’s ancient cave drawings, Lyon’s Roman theatre and the vast Palace of Versailles among other magnificent sites. During the course of the same visit, we have planned to spend quality time in Italy and Belgium to celebrate my forthcoming graduation.

I have been employed at< name of employer> in < address of employer> since March 2015 as Digital Marketing Manager.

My employer has approved my leave application against the aforementioned dates.

Following documents have also been attached to support my visa application:

Application form with photos

Roundtrip flight ticket confirmation (Flight Reservation/Flight Itinerary for Visa)

Proof of accommodation

Proof of employment (No Objection Letter)

Travel Medical Insurance policy

Detailed itinerary

I trust that you will find everything in order. For any further information, please contact me anytime.

Thanking you in advance for the favorable response to my visa application.

Sincerely,

<Applicant complete name>

<Applicant address>

Cover letter sample for Business Visa

March 27, 2019

To,

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

Dear Sir/Madam,

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9^th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.            Date and Place of issue     Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Invitation letter

Passport copy

Detailed itinerary

Proof of accommodation

Travel Medical Insurance policy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter Sample for Medical Visa

Cover letter sample for Medical Visa

March 27, 2019

To,

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Medical Visa

Dear Sir/Madam,

I would like to apply for a Schengen Medical Visa upon the recommendation of my doctor XYZ for treatment at Germany’s LMN hospital. The Schengen Visa is required from April 9 to April 24, 2019.

I was diagnosed with PQR. I’ve sent my reports to Mr. DEF and he has agreed to treat me.

I’ve made all payments in advance whereas my employer has also granted me leave against the aforementioned date.

My details are mentioned below.

Name Passport No.            Date and Place of issue     Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Hospital acceptance letter

Passport copy

Detailed itinerary

Proof of accommodation

Travel Medical Insurance policy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>