A Schengen Visa is a travel document that is affixed to a passport. Among many other documents, sponsorship letter for visa application increases applicant’s chances of acquiring Schengen Visa manifold.
The concept of visiting 26 countries on a single visa sounds pleasant but the process of attaching the myriad number of accompanying documents along with the visa application is a difficult task, at times annoying. As a little error can become a cause of visa denial.
The applicant usually attaches this document when a citizen of the host nation will fund, support or bear the applicant’s expenditures during the course of his/her stay in the Schengen Area, in absence of means of subsistence.
In such a case, the citizen of the host nation is called a sponsor.
Sponsorship Letter for Schengen visa
As mentioned earlier, a sponsorship letter for Schengen Visa is an accompanying document that an applicant submits in the embassy or consulate of the host nation. The applicant submits this document when he will not cover his/her expenses during his stay in the Schengen Area, rather the citizen of the host nation (sponsor) will bear the expenses of the applicant.
The sponsor usually gives an assurance—in the sponsorship letter—to the embassy that he will be paying for applicant’s accommodation, food, traveling or any other expense.
Who writes the Sponsorship Letter?
The sponsor (citizen of host nation) usually pens the sponsorship letter for Schengen Visa application detailing his relationship with the applicant and explaining the costs that former would cover.
The sponsor also attaches other documents with a sponsorship letter to prove that he possesses an appropriate amount of funds to sponsor the applicant’s trip. These documents may include a bank statement, salary slip, and ID card.
How to Write a Sponsorship Letter?
The technique or writing a sponsorship letter for Schengen Visa isn’t complicated at all.
The sponsorship letter should be precise and unambiguous. The author must give every minute information that is necessary and details the expenditures that he would cover. The writer explains his relationship with the applicant and attaches other supporting documents including bank statement.
The writer should avoid detailing any such information that is hard to prove.
Structure of Sponsorship Letter
The sponsor addresses staff of the embassy or consulate in his letter. He begins with the opening salutation ‘Dear sir/madam’.
Then, the author writes his name and give details including information about his place of residence, place of work, the reason for penning down the letter and for whom it is being written.
The author proceeds with writing details about the expenditures that he will be covering. The author also explains how he will be covering the applicant’s expenses by writing means of income.
The writer is also required to give details of the applicant’s trip and if the applicant is going to stay at former’s place, he also notifies his address. The writer is also required to give details about place/places that he would be visiting along with the applicant. It would be better to attach a travel itinerary for that purpose.
The sponsor mentions that he has attached all the supporting documents with the visa application. In the end, the sponsor signs the letter, under his name.
Other useful tips for Sponsorship Letter
Other useful tips about writing a sponsorship letter for Schengen Visa are as follow:
Do not make it way too personal: Though it is mandatory for the sponsor to explain his relationship with applicant but it would be utterly unnecessary to explain that how much former misses, love or wants latter to be with him.
For obvious reasons, the consular officer does not care about aforesaid details. For him, the priority is the assurance on behalf of the sponsor that the latter would be completely sponsoring the applicant’s trip. And this assurance may come in the form of a bank statement or salary slip.
Besides, these things will only make the sponsorship letter longer and it is strongly advised to avoid it.
Avoid unnecessary details: As mentioned early, the sponsor is only required to explain his relationship with the applicant and means of sponsorship.
It would be better to not give unnecessary details like as, where you will be having breakfast with the applicant or how much it will cost. The diplomatic staffers—being best in the field—are not interested in such details. For them, priority is to go through sponsor’s bank statement salary slip to verify the means of sponsorship.
They are more interested in knowing about the expenses that the sponsor will be covering, i.e. accommodation, traveling and food.
Sponsorship Letter should be precise
As mentioned earlier, the sponsorship letter should be precise and this task can be accomplished only by avoiding unnecessary details.
The burden of work at the embassies or consulates is colossal and the consular officers do not have extra time to read a two-page or three-page sponsorship letter. The letter must be summed up in one-page in few paragraphs.
Besides writing the name, occupation and home address, the sponsor must write his phone number and email id. This enables the embassy’s staffers to contact the sponsor in case of need. This also helps sponsor to clarify or explain any information, if needed.
Supporting Documents for Sponsor Letter
The sponsor submits the following supporting documents:
A scanned copy of his ID/passport
Proof of financial funds, as bank statements or work contract and three last pay slips
Proof of home / flat ownership or rental contract that shows the address
Sample of Schengen Visa Letter of Sponsorship
[Embassy Phone Number]
Sponsorship Letter for [Applicant’s Name] with Passport No.
I, [Sponsor’s Full Name] currently residing at [Sponsor’s Home Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter in support of the visa application of my [relationship], [Applicant’s Name].
The purpose of the visit of my [parent/sibling/friend/other], [Applicant’s Name] in [Name of Country] is to [give the reason behind the trip]. He/she will be here from [start date] to [end date].
During the specified trip dates above, [he/she] will be visiting [Specify city/place names]. In addition, [Applicant’s Name] will be staying at [Sponsor’s Address or Hotel Address]. I will be covering all of the expenses of the trip, through [Provide means of funding].
All the supporting documents have been attached to this letter to support the aforesaid documents.
[Sponsor’s home address]
[Sponsor’s phone number]