Poland is the eighth biggest country in the European Union in terms of population. The country covers an area of 306,230 square kilometers and is home to 38.1 million people. Poland became a member of Schengen Area in 2003 whereas it started issuing Poland Schengen Visa in 2007.
Warsaw is the sprawling capital of Poland. Its widely varied architecture reflects the city’s long, turbulent history, from Gothic churches and neoclassical palaces to Soviet-era blocks and modern skyscrapers.
The Schengen Area refers to a territory where the free movement of persons is guaranteed. The 26 signatory States to the Agreement have abolished all internal borders in lieu of a single external border. In the Schengen Area, common rules and procedures are applied with regard to visas for short-stays, asylum requests, and border controls. Simultaneously, cooperation and coordination between Police services and judicial authorities guarantee security. Schengen cooperation was incorporated into the European Union (EU) legal framework by the Treaty of Amsterdam of 1997.
What is Schengen Visa?
Schengen Visa is a short-stay visa that enables its holder to travel 26 European countries which are part of Schengen Area. Authorities concerned will not subject holder of Schengen Visa to border checks at internal borders of the Schengen countries.
General Documents for Poland Schengen Visa Application
Application form: The first step is to download the application form, read it carefully, and then fill it completely with utmost honesty.
Poland has also introduced the facility of filling the Schengen Visa application electronically and then printing a hard-copy.
After filling the application form, attach two latest photos with it. Photos should be clicked in the passport format by the applicant, full-face captured with a light background.
Passport: The current passport must be valid for a minimum of 90 days beyond the validity of the requested visa.
The current passport must have been issued within the last 10 years and it must have a minimum of 2 blank visa pages in order to affix the visa.
The applicant must also provide a photocopy of the passport data page.
Roundtrip Flight Itinerary for visa application: A verifiable document issued by an airline, travel agency or an online service provider to confirm that the visa applicant has booked/paid for a flight seat on an aircraft.
Travel Visa Health Insurance: A health insurance covering minimum medical expenses worth 30,000 euros in case of any medical complication, accident or repatriation after death. The insurance policy should clearly mention insuree, its validity and the benefits offered. It is pertinent here to mention that availed insurance should cover emergency treatments of hospitals in case of medical complication and repatriation on medical grounds and even death.
Hotel Booking Reservation/Proof of accommodation: It is a document that specifies place/places of applicant’s stay during the course of his/her visit to Schengen state/states. It includes:
A hotel/hostel booking.
A rental agreement.
Bank statement: This document is required to confirm that applicant is financially able to sponsor his stay in the Schengen Area and it includes a bank statement, sponsorship letter or a combination of bank account statement and a letter of sponsorship.
Cover Letter: Cover Letter or Covering Letter is a letter sent with, and explaining the contents of another document/documents or parcels of goods.
The applicant explains the following things in Schengen Visa Cover Letter:
The Intention of traveling to the Schengen state/states.
Evidence pertaining to bearing expenditures of the trip. This may be own funds in shape of a bank statement or sponsorship letter issued by the citizen of the host nation.
Explaining relation with a sponsor (if any) and the reasons for sponsorship.
An overview of the applicant’s flight itinerary.
If the applicant is unable to submit any of the required documents, he will tell the reasons and explain the alternative documents (that he/she might have submitted).
Applicant’s intention to return to the home destination as soon as the purpose is completed.
Affidavit of Support: This piece of paper is demanded by diplomatic officers if the applicant does not hold a bank account or lacks fund to support himself/herself during the course of his/her stay in Schengen Area. In such scenario, the applicant is directed to request relatives or friends—residing in the Schengen state—to sign document named as “Official Affidavit of Support”.
Means of subsistence: It means to provide evidence to the Polish Embassy or consulate that the applicant has sufficient amount or financial resources to bear his/her expenditures during the course of stay in Schengen country. If a foreigner is planning to spend up to three days in Poland, the minimum amount stands at 300 PLN or 67.76€.
If the stay of the applicant exceeds three days, then he is required to attest to the Polish Embassy or Consulate that he owns daily cash equivalent to 100 PLN or 22.59€.
However, the daily amount reduces to 20 PLN or 4.52€ if the accommodation costs are covered by a third party or prior to travel.
Proof of paid visa fee: €60 for adults and €35 for children from 6 to 12 years old. These fees are not reimbursable in case visa application is rejected by the embassy or consulate.
Employment contract; and
Current bank statement of the latest 6 months; and
Leave permission from the employer; and
Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary.
A copy of your business license; and
Company bank statement of the latest 6 months; and
Income Tax Return (ITR).
If a student:
Proof of enrollment; and
No-objection certificate from school or university.
Pension statement of the latest 6 months.
Regular income generated by property proof of the latest 6 months
*Note: The signed application form must be accompanied the rest of the above-mentioned mandatory documents and handed personally at the appropriate embassy/consulate or its representative in your home country.
Apart from the general documentation required, accompanying should be other additional documents depending on the purpose of your visa application.
Poland Schengen Visa for Tourism/Visit Purpose
Proof of sponsorship/Invitation (originally signed): It is advisable to have the proof of sponsorship/invitation by the Polish Immigration Authority (the formal form can be obtained by your host at his local town authorities in Poland); and
Photocopy of both sides of the inviting person’s ID or passport copy and a copy of the residence permit if the applicant’s host is not Polish; and
If the applicant is visiting a close relative, proof of family relationship through a copy of the Family Registration Certificate (FRC), proof of family relationship through national civil status records; and
In case the applicant intends to visit more than one Schengen country, travel plan.
Poland Schengen Visa for Business Purpose
Invitation letter: Invitation on company/organization letterhead (or even better an official invitation on the form provided by the Polish Immigration Authority) detailing the identity of the person invited.
NOC from employer: This letter explains the reasons for applicant’s travel to the host nation. Employer issues NOC on behalf of the company.
Proof of financial means: The employer or company of the host nation are bound to submit an affidavit regarding coverage of applicant’s expenses during the course of his/her stay.
Business Bank Statement: Applicant must attach the bank statement of his/her company of the last six months
Media Events: In case the trip is intended for media reportage, a copy of press card, letter of sending media organization detailing the purpose of the trip and name of a journalist (s) or, for free-lance journalists, evidence of professional activities.
Poland Schengen Visa for Medical Purposes
Medical report: A medical report issued by the doctor, clinic or hospital of the applicant’s country.
Medical Attestation: An attestation from the doctor or hospital of the host nation displaying the date of the applicant’s appointment.
Receipts: Payment receipts of medical dues.
Confirmation: A confirmation by the doctor or hospital of host nation regarding treatment of appointment of the applicant
Proof of financial means: A proof that applicant can support his/her expenditures during the course of stay in the host nation.
Addition documents for Cultural, Sports, Film Crew or Religious Purposes
Invitation letter from the above-mentioned authorities with details upon the nature of events or activities – the purpose of visit, expense coverage
Names of the applicants (crew members)
Duration of stay
Additional documents for Study, Training, Research, or other types of Internship Purposes
An enrollment certificate allowing attendance of courses
Certificate of completion or courses attended
Additional documents for the Wife/Husband of a Poland citizen
Proof of Poland citizenship (ID card or consular card or certification of Poland nationality or naturalization order)
Poland marriage certificate
Poland family record book
Poland Airport Transit Visa:
Visa or other types of entry permit in the transit country
Copy of your valid visa for your final destination
Poland Visa for Under-Age Children:
Proof of parent’s regular income (work contract with specified monthly income or a bank statement or business license)
Notarized travel permission from parent (parental travel consent)
If one parent lives in another country – their notarized parental travel consent.
Poland Schengen Visa for Minors
Parents or legal guardians of minors are required to submit some additional documents for minors/infants. These include:
Birth certificate of the minor; and
An application signed by parents or legal guardians; and
Application form signed by both parents; and
Family court order – in cases where only one parent has full custody over the child; and
Certified copies of ID/passport of both parents; and
A notarized parental authorization signed by both parents/guardians if the minor will be traveling alone.
Additional documents for Airport Transit Visa
A valid visa or other entry permits for the final country of destination; and
Proof of reservation of flight ticket for the onward destination.
Other specific documents depending upon nature of visa
Apart from all the aforesaid documents, diplomatic officers at embassies or consulates of Schengen states can demand various other documents depending upon the type of visa application.
Extension in Poland Schengen Visa
Immigration officials enjoy jurisdiction to extend the duration of Latvia Schengen Visa in the exceptional cases where special reasons and new facts may arise after entry in the country.
Duration of Poland Schengen Visa
A Poland Schengen Visa holder can stay up to 90 days within a period of six months for business or tourist purpose in Schengen state/states.
However, if you want to live or work in any of the Schengen countries for more than 90 days, then you are required to apply for an extension in Poland Schengen Visa at the corresponding office.
When to apply?
As per instructions and rules of European Commission, an aspirant must file Schengen Visa application at least 15 days prior to the start date of his trip.